microlearning

7 things to check before implementing a micro-learning system in your organisation

elearning-checklist

Implementing a learning system for any organisation is not an easy task. It requires deep analysis of the organisation’s requirements, resources and estimation of the future needs as well.

The key to a proper implementation of any learning system is identifying the constraints and defining the specifications for the system. This study, known as the ‘Detailed Constraint Analysis’, helps in identifying the constraints which might create a roadblock during the actual implementation. (Download this INCITE Micro-learning Framework to find out more about Detailed Constraint Analysis)

Here are the 7 recommended parameters one must check to ensure that the implementation specifications are comprehensive:

1. Device Constraints – These constraints pertain to whether the micro-learning is being built for the mobile or the desktop or both. Based on the answer to this question, constraints with respect to operating systems, screen orientation and sizing, app vs. web, etc. need to be further analyzed.

2. Security Constraints – These constraints pertain to the data and access security concerns of the organization. These can range from basic questions like whether the learning is to be accessible only inside the office to more complex issues like remote wiping of learning data on exits, etc.

3. Bandwidth Constraints – These constraints pertain to the network bandwidth available for the learning system. These constraints are typically derived from surrogate analysis of geographical dispersion and network capabilities of the devices on which the learning is to be deployed.

4. Org Structure Constraints – These pertain to the team structures within the company and non-hierarchical structures (like Leadership Group, Committees, etc.) that might be present. The main aspect to analyze is the likelihood and extent of overlap between multiple micro-learning systems for a learner who might belong to multiple cohorts.

5. Engagement Level Constraints – A lot of organizations seek to tread cautiously on the extent of engagement they would like to implement. The interaction level of the micro-learning has to be kept on the fine line which creates motivation without creating obsession which hampers work.

6. Learner Psychology Constraints – Depending on the organizational DNA and employee profiles, it is critical to understand the needs and attitudes of the learner groups and design the system accordingly. In this section, it is also critical to assess how learners might try to “game the system”.

7. Learning Objective Constraints – Ultimately, it all comes down to the learning objectives that you want to drive through the system. Depending on the objectives you want to achieve, you will need to make trade-offs on engagement, length, seriousness, etc.

Document the above constraints and your Learning System Specifications are ready! Now you can move on to the next stage – Designing the micro-learning system. (How to design a micro-learning system for your organisation in 6 easy steps)

incite microlearning framework

5 reasons why micro-learning is perfect for today’s workforce

why microlearning is best for workplace training

Do you know that the attention span of an average human is shorter than a goldfish? (Source: Microsoft Canada, 2015). A goldfish can focus for nine seconds; people are down to a mere eight seconds.

So, the million-dollar question is – how do you design learning which caters to such a short attention span and ensure that it is effective as well?

Micro-learning is the way out!

Micro-learning deals with relatively small learning units and short-term-focused activities (Hug, 2005). In the e-learning context, it refers to a learner’s short interaction with learning matter broken down to very small bits of content.

Here are 5 reasons why micro-learning is perfect for today’s mobile-oriented workforce.

  1. Easy on memory: Learners are routinely overburdened by unfocused, information-heavy content. Micro-learning reduces cognitive load, making it easier for learners to process.
  2. Low on space: Since micro-learning takes up less digital space, you can avoid digital real estate issues that come with storing and displaying media files – especially on mobile devices.
  3. More focused: Micro-learning is more focused in scope, making it easier for a learner to tie what they learn directly to specific on-the-job actions.
  4. Cost-effective: Short content is cheaper and faster to produce and update, so you can continually test and experiment, even on the tightest budgets.
  5. Learning throughout the day: Micro-learning forces us to consider the small learning moments and opportunities that happen continuously throughout an employee’s day.

If you could think of more reasons, share with me in the comments below!

 

incite microlearning framework

How to design a micro-learning system for your organisation in 6 easy steps

design-micro-learning

Designing a learning system for any organisation is a critical task. It’s not easy, given the fact that one has to consider the various departments in an organisation and understand their training requirements. Not to forget, coordinating and collaborating with different entities like Learning Consultant, Human Resources, IT and so on. One often gets confused on where to begin.

The good news is, once you finish reading this article, you will know exactly how to start and where to start.

Ladies and Gentlemen, presenting … The INCITE Micro-learning Framework – a step-by-step framework to help you design a Micro-Learning system for any organisation’s training need.

I am going to write down a brief synopsis of this framework which should be enough to help you get started. (Download the full whitepaper here)

Step 1 – Implementation

Understanding the objective of the micro-learning system

The first pillar of this framework is to discover the ask from the micro-learning management system and establish the constraints around organizational processes, technology and learner psychology. This will ensure that you stay focused throughout the process and will help you in your decision-making process.

Step 2 – Navigation

Establishing the flow of the learning content

Depending on the objective, the flow of the learning has to be established next. An established concept in Formal Learning design, creating a learning flow is akin to establishing curriculum and lesson plans for a course. In simple words, how do you want your learner to access your content. Should all the topics be accessible at the same time as a library? Or one needs to go through all topics in a particular sequence?

Step 3 – Content

Creation of micro-learning content

Micro-learning content is very distinct from regular e-learning content. It is driven by criticality of information, which in turn drives size and form of the content. Ensure that the content is developed keeping in mind that it is for a micro-learning system. (Read more: How to design micro-learning content in 4 easy steps)

Step 4 – Interactivity

Deciding on the interactive elements in the course

A learning system targeted towards the modern learner has to engage first and explain quickly. This makes it essential to embrace a participative pedagogy delivered through interactivity. Decide on the level of interactivity and the elements which would go well with your learners. It could be a quiz, or a video, or a game.

Step 5 – Testing

Deciding on the assessment criteria for the learner

The modern learner has typically grown up in a very connected social context, with high doses of competition and a healthy dose of skepticism towards authority. Modern testing methodologies have to account for these attitudes. The usual ones like online quizzes might not work here. Try exploring options like games or simulations. These are more engaging and effective.

Step 6 – Effectiveness

Measuring the learning outcome

Of all organizational processes, learning is perhaps the least measurable, reducing the focus and importance of this function in spite of its criticality for the organization. Measurement of learning effectiveness is critical to the success of any learning system.

That’s it! You are ready.

In case you want to know more about The INCITE Micro-learning Framework, you can download the complete whitepaper here – http://goo.gl/47iWZn

Also, if you need help in setting up a micro-learning system for your organisation, feel free to get in touch with me at deepak@quodeck.com.